O&O System Overview

Bases

Bases are spaces for organizing object data, media, and content. There are three Base Levels (01, 02, and 03). Every Base begins at Level 01, which is free for up to 100 objects (no credit card required).

• Scalable object management: Add up to 100,000 object records per Base.
• Generous storage included, with options for additional space as your collection grows.
• Collaborative workflow: Add team members to your Base and set custom permissions to control access.
• Customization: Tailor your Base for your specific needs using Blueprints and custom fields.
• Flexible data handling: Import object data seamlessly from CSV files. Export Base object data in JSON format for easy backup or analysis.
• Monitor Base stats for objects, storage, modules, members, and activity with the Base Settings.
• Create a Base for up to 100 objects for free (no credit card required).

Blueprints

Blueprints are purpose-built forms for object data. You can create and customize Blueprints for types of objects, projects, and groups of objects. When you set up a Blueprint, you're setting up custom form fields for your object information.

• Create Blueprints with custom form fields for your object types, projects, and groups.
• Core Blueprint: All Blueprints inherit fields from a Core Blueprint, ensuring consistency and efficient data management across your Base.
• Field types: Choose from a variety of field types including short text, long text, number, date, switch, select, and more, to accurately capture your data.
• Preset Fields with ready-made templates for common information types, allowing you to build comprehensive Blueprints quickly and efficiently.
• Use your own terminology or select from common field labels (e.g., Accession Number, Description).
• Arrange Blueprint fields and rows using drag-and-drop.
• Easily update Blueprints as your informational needs change. Designate fields as required, internal, and locked.
• Export CSV templates created from Blueprints to import new objects. And export your Blueprint structure and layout in JSON format.

Objects

For each object in your collection, you'll be able to add data, content, and media files. Our flexible system can be customized for whatever type of object you collect or create.

• Add data, content, and files for each object.
• Associate objects with multiple Blueprints and seamlessly switch between them to view alternate data fields.
• Add custom metadata for files and download alternate image sizes.
• All Data: View all information saved for an object across different Blueprints.
• Perform full text search, filter objects by Blueprint, and sort results efficiently.
• Find what you're looking for: Perform custom queries with up to five filters using an SQL-like search.
• Create PDF reports of selected objects, customize by choosing available fields to output, and arrange them using drag-and-drop.
• Auto-generated QR codes for each object - scan to access records, download as PNG/SVG, or print for labeling.
• Export object data in JSON format.

DataSets

DataSets are controlled, selectable lists that help ensure consistency, eliminate misspellings, and make data entry even easier. You can use DataSets in any Blueprint in your Base.

• Easily organize data and create controlled vocabularies to maintain data integrity (e.g. artists, locations, and exhibitions).
• Minimal Setup, Maximum Utility: Start with just a title and expand as needed. Flexible structure adapts to your data.
• Add custom fields to expand DataSet entries: Customize each DataSet to your specific needs, similar to a spreadsheet.
• Seamless Integration with Blueprint forms: Use DataSet entries as field data for select options within your Blueprints
• Export your data: Download DataSet entries as CSV. Save your DataSet field structure in JSON format.

Modules

Modules are engaging digital content features that you create and customize using your object data, content, and media. The can be shared via URL or embedded on your site with a short line of code.

• Customize and share responsive Modules that transform your object data into professional slideshows, featured object displays, and more.
• Highlight your latest work, new acquisitions, or a group of exhibition objects.
• Flexible customization options allow you to better match your site's look and feel.
• Publish, view, update, republish, and unpublish Modules with ease.
• Share your responsive Module via an Objects and Order URL or embed it on your site with just a few lines of code.
• Add more publishable Modules with a paid subscription (Level 02 or Level 03)

API

Our secure API lets you access and leverage your collection data beyond our system.

• Access your complete data including Bases, Objects, Blueprints, and DataSets
• Integrate collection data seamlessly with your existing digital platforms - from websites to gallery kiosks and mobile experiences
• Create custom interfaces and displays tailored to your specific exhibition or collection needs
• Implement specialized solutions including automated backups, custom reports, or use it as a headless CMS

Exhibitions

We're launching our exhibitions builder this spring! If you're interested in participating in our Beta and can provide feedback, please get in touch.