Using DataSets

DataSets are controlled, selectable lists that help ensure consistency, eliminate misspellings, and make data entry even easier. You can use DataSets in any Blueprint in your Base.

When should you use DataSets? It depends on your informational needs. DataSets are great for medium descriptions, lists of artists, geologic eras, etc., wherever a list with a controlled vocabulary and format is helpful.

We recommend DataSets for any fields you plan to use across multiple Blueprints.

How to Add and Use a DataSet

Go to the Blueprints page to add a DataSet.

Click or tap the plus icon to create a DataSet. We'll call this one Object Locations.

Open the DataSet to add custom options.

Add options and save. For this DataSet, we added three locations: Gallery A, Gallery B, and Storage Room. You can add or delete an element at any time.

When you create a new field in a Blueprint (we labeled this one Object Location) and select DataSet as your field type, you can choose the Object Locations DataSet.

Then, when you enter data for an object using that Blueprint, the selectable options will appear as a dropdown list in your Object Location field. Here we selected Gallery A as the location for this object.

DataSets give you even more control over how you structure your object data.

Have questions or want to strategize about DataSets? Get in touch