Using DataSets

DataSets are controlled, selectable lists that help ensure consistency, eliminate misspellings, and make data entry even easier. You can use DataSets in any Blueprint in your Base.

When should you use DataSets? It depends on your informational needs. DataSets are great for medium descriptions, lists of artists, geologic eras, etc., wherever a list with a controlled vocabulary and format is helpful.

We recommend DataSets for any fields with selectable options that you plan to use in multiple Blueprints.

How to Add a DataSet

From the menu, go to DataSets. Click or tap the plus icon to create a new DataSet.

DataSets list

We'll name it Gallery Numbers.

Add and name a DataSet

Now you can add custom entries to your DataSet.

Adding a DataSet Entry

Double click an entry to add a description or helpful notes.

Add a description to your entry

Click the "..." option at right to edit or delete the entry.

Entry options

Using DataSets in a Blueprint

When you create a new field in a Blueprint (we labeled this one Current Location) and select DataSet as your field type, you can choose to use the Gallery Numbers DataSet.

(If multiple options are allowed, you can toggle on Multiselect.)

DataSet in a Blueprint

Then, when you enter data for an object using that Blueprint, the selectable options will appear as a dropdown list in your Current Location field. Here we selected Gallery 5 as the location.

DataSet in Use

DataSets give you even more control over how you structure your object data.

Have questions or want to strategize about DataSets? Get in touch!